Vaccinations and proof of vaccine status

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Submitting vaccine records or declaring an exemption

Nov. 19, 2021: At this time, Colorado State University does not require vaccine boosters to meet the definition of fully vaccinated for the university’s vaccine mandate. The Pandemic Preparedness Team is closely monitoring the Centers for Disease Control  and Colorado Public Health office for official changes to the definition of “fully vaccinated.”

Faculty and Staff

  • CSU Human Resources has created this portal where employees should document their vaccine status or declare an exemption
    • Make sure you have your official immunization record in a digital format, such as a scanned copy or photo. Hard copy paper records will not be accepted
  • CSU will accept all COVID-19 vaccines approved for use by the World Health Organization.
  • Do not call Human Resources to request an exemption.
  • Please use the portal or fill out this PDF form and provide it to Human Resources. If you are providing proof of vaccination, please include a copy of your vaccination card.

Students

Read “How to submit your records” section below for important instructions before logging into the portal, including information on how new (incoming) students and continuing students can submit vaccine records or declare an exemption. 

  • New students starting at CSU in Spring 2022 semester must submit COVID-19 vaccine records or declare an exemption by Tuesday, Jan. 18, 2022
  • International students currently located outside of the U.S. should consult your family members and doctor before leaving your home country in order to obtain your immunization records. CSU will accept all COVID-19 vaccines approved for use by the World Health Organization. Your immunization record must be translated into English
  • Graduate assistants (GTAs, GRAs, and GSAs) are students first, and should submit their COVID vaccine records to CSU Health Network
  • CSU Online students enrolled in a fully-remote program through CSU Online are exempt from the vaccine requirement and do not have to upload their records or obtain an exemption
I am both a student and an employee. Which portal do I use?

If you take classes and are not paid by CSU, you are a STUDENT.

If you are paid by CSU and are student employee or graduate assistant, you are a STUDENT.

If you are paid by CSU and are an administrative professional, state classified, faculty, other employee on a salary, such as a postdoctoral fellow, or you are a non-student hourly employee, you are an EMPLOYEE.

If you aren’t sure which form to complete, please contact HR_service_center@mail.colostate.edu.

Incoming Students: how to submit your records

New students starting at CSU in Spring 2022 semester must submit COVID-19 vaccine records or declare an exemption by Tuesday, Jan. 18, 2022

First-year students, new transfer students, and new graduate students should submit your COVID-19 vaccine record when completing the other new student immunization requirements by following these steps:

  1. Make sure you have your official immunization record in a digital format, such as a scanned copy or photo. Hard copy paper records will not be accepted. The record must contain student name and student date of birth. Please include CSU student ID number, if possible. If you do not have official documentation, consider having your health care provider complete the one-page Colorado State University New Student Immunizations Form.
  2. Log in to the CSU Student Health Portal with your CSU eName and password.
  3. Select “My Forms” in the navigation menu.
  4. Select “Immunization Requirement” under Form Name.
  5. Refer to your official immunization record and enter the dates of your Measles, Mumps, and Rubella (MMR) vaccine doses. Also enter the date of your meningococcal (ACWY) and Tdap vaccinations, if applicable.
  6. In the “COVID-19 Vaccine” section of the form, select the type of vaccine you received in the drop-down menu, if applicable. Enter the date(s) of your COVID vaccine dose(s).
  7. Upload the scanned copy or photo of your official immunization record. Using the “Select File” button, select your digital immunization record. You may upload more than one file, such as a photo of your COVID-19 vaccination card, by using the “Select File” button in the section pertaining to the type of vaccine record you are uploading. Each file should not exceed 3MB.
  8. Enter your electronic signature and select Submit. This information will be stored in your protected electronic health record.

Note: If you are an incoming student and have already submitted your new student Immunizations Requirement online form without your COVID-19 vaccine information, you should select “Document Upload” in the main menu of the Student Health Portal. Select “COVID-19 vaccine record” in the drop-down menu, and upload a photo or scanned copy of your COVID-19 vaccination card.

Continuing Students: how to submit your records

Currently enrolled undergraduate and graduate students who have completed at least one semester at CSU should submit your COVID-19 vaccine record by following these steps:

  1. Make sure you have your COVID-19 vaccine record in a digital format, such as a scanned copy or photo. Hard copy paper records will not be accepted. The record must contain student name and student date of birth. Please include CSU student ID number, if possible.
  2. Log in to the CSU Student Health Portal with your CSU eName and password.
  3. Select “My Forms” in the navigation menu.
  4. Select “COVID-19 Vaccine Record” under Form Name.
  5. Select the type of vaccine you received in the drop-down menu. Enter the date(s) of your COVID vaccine dose(s).
  6. Use the “Select File” button to upload a scanned copy or photo of your COVID-19 vaccination card. You may upload more than one file, if needed, by using the “Select File” button again. Each file should not exceed 3MB.
  7. Enter your electronic signature and select Submit. This information will be stored in your protected electronic health record.

Note: If you do not find the “COVID-19 Vaccine Record” in the “My Forms” section of the Student Health Portal, you should select “Document Upload” in the main menu. Select “COVID-19 vaccine record” in the drop-down menu, and upload a photo or scanned copy of your COVID-19 vaccination card.

How to declare an exemption (students only):

New students starting at CSU in Spring 2022 semester must submit COVID-19 vaccine records or declare an exemption by Tuesday, Jan. 18, 2022

Important: All students who declare a medical or nonmedical exemption to the COVID-19 vaccine requirement are required to screen twice a week at a saliva screening location. There are no exemptions to the saliva screening requirement for unvaccinated students or employees, even if you have had a previous COVID-19 infection.

  1. Log in to the CSU Student Health Portal with your CSU eID and password.
  2. Select “My Forms” in the main menu of the portal.
  3. Select “COVID-19 Vaccine Exemption Form” in the form list. 
  4. Complete the form and select “Submit.”

You may obtain a medical or non-medical (for personal or religious reasons) exemption to the CSU COVID vaccine requirement. You will not be asked to provide a doctor’s note or signature to prove your reason for exemption. By completing the online form, you will have an exemption to the CSU COVID vaccine requirement. 

Note: This process applies only to COVID-19 vaccine exemptions for students. There are separate processes for exemptions to the MMR and Meningococcal vaccine requirements for students.